Free Painting Quote and Estimate Templates
Download a painting quote template in Word, Excel or PDF, or generate one live above the downloads.
A painting quote template gives every job the same professional structure: business and ABN details, scope, line items in square metres, GST and validity. Skip the spreadsheet, generate a priced painting quote below, or use it as the model for your own Word, Excel or PDF version.
Generate a painting quote now:
Download a template
Prefer a document to fill in? Open the free printable painting quote template: it has the AU essentials built in (business and ABN details, m² line items, a GST line, validity and an acceptance block). Fill it on screen and save it as a PDF, or print it blank and fill it by hand.
Open the printable painting quote template →
Word and Excel versions are on the way; the printable PDF template is ready now.
Or never fill a template again
A template still leaves the building to you. With Kastrion Pro, you quote in the free app and a branded, signable proposal comes back built for you. Scroll the sample to see the difference a finished proposal makes:
The full 21-page sample proposal. Your first 3 are free, built from quotes you send in the free app.
What an Australian painting quote should include
A solid painting quote carries your business name and contact details (ABN strongly recommended), the client and job address, a dated quote number, the scope with clear inclusions and exclusions, quantities in square metres, the price with GST shown clearly, and a validity period. A valid tax invoice is a separate ATO document and must include your ABN.
Under Australian Consumer Law, a price shown to a consumer must be a single total that includes taxes such as GST. A price shown only to other businesses does not have to include GST, but you should make clear it is GST-exclusive. For a homeowner, lead with the GST-inclusive total.
Source: ACCC — price displays Source: ATO — tax invoicesQuote vs estimate vs invoice
An estimate is an approximate figure that can move; a quote is a firm price for a defined scope; an invoice is the request for payment once work is done or a stage is reached. Painters win more when they send a firm, well-scoped quote rather than a loose estimate. See the full quoting method →
Frequently asked questions
What should a painting quote template include?
At minimum: your business name and ABN, the client and job address, a dated quote number, a clear scope with inclusions and exclusions, line items with quantities in square metres, the price with GST shown, and how long the quote is valid. The generator above builds these from your numbers.
Word or Excel?
Excel is easier if you want the maths to total itself; Word is tidier for a fixed scope you send as a PDF. The live generator skips the choice: it prices the job and gives you a clean quote you can save, with no formula to break.
Is a painting quote legally binding?
A quote is an offer to do defined work for a stated price. Once the client accepts it, it becomes a legally binding contract, which is the key difference from an estimate (an approximation that is not fixed). Set out your scope, inclusions, exclusions and validity clearly, because acceptance locks them in.
How do I add GST to a quote?
If you are registered for GST, add 10% to the ex-GST subtotal and show the GST as its own line and the inclusive total. The generator does this when you tick "registered for GST".